There are two options when it comes to trade show installation, with respect to presenting a booth at an event. The first option is to hire an installation team for set-up and breakdown to save your employees' time. The second option is to take the set-up and teardown responsibilities on as a business, choosing not to hire or outsource a team to do so. Both are valuable options in their own way, presenting positives and negatives depending on company time, knowledge and available funds.

Trade Show Installation Costs And Fees

There are costs and fees for both hiring out trade show installation and attempting to take it on as a business's marketing team project. When hiring out, the costs will normally be straightforward and set prior to any work being completed. Professionals in the business already know and understand how long and how much work it will take to get your company up and running for the event. Most companies will offer quotes ahead of time, so do not be afraid to ask around for quotes from several companies before making a choice.

The company that built your trade show stand may also be in the business of setting up and tearing down event booths. It is often more cost-efficient to hire the professionals that built the trade show stand than to hire an additional team on the side.

There is also the option to take on the costs of trade show installation via employee time, instead of outsourcing. In the case of a portable or pop up display this may be a cost-efficient option. There are some businesses that believe their team can figure it out and save money, while others believe that leaving professional work to the professionals actually saves money in the long run. Either way, if a business chooses to take on the work themselves, be sure to get ample instructions, and leave time prior to and after the event in case any issues arise during the process.

Be Prepared When Taking On The Work

Should your business choose to take on installation, there are many items to remember and pre-plan before the day of the expo. It is important to understand the layout and space available for the trade show stand. This will include not only length and width, but also height.

Also note and pre-plan how the pieces of the exhibit will be safely and efficiently transported into the event area. Are there stairs or is there a small elevator? Does your business have a large enough vehicle to transport all of the pieces securely? Having all of this knowledge beforehand can save valuable time and money.

Some experienced set-up and teardown crews recommend that a team leader be put in place to organize the installation process. This can give all workers someone to turn to who has the most in-depth knowledge of how the process will run, as well as being able to answer any questions along the way. Whether your company chooses to install, or hire out a team to do so, take the time make a cost-effective and time-effective decision to eliminate stress prior to and during the event.